Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

HLTCC301B Mapping and Delivery Guide
Produce coded clinical data

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency HLTCC301B - Produce coded clinical data
Description This unit of competency describes the skills and knowledge required to accurately extract the correct clinical data from simple medical records
Employability Skills This unit contains Employability Skills
Learning Outcomes and Application Work performed requires a range of well developed skills where some discretion and judgement is required and individuals will take responsibility for their own outputs
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not Applicable
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify and evaluate clinical data from simple medical records
  • Identify the principal diagnosis and principal procedure when coding from a simple medical record
  • Identify additional diagnosis and procedures when coding from a simple medical record
  • Refer any issues concerning clarity and accuracy of the clinical data to the appropriate person
  • Evaluate the relevance of other health conditions and factors affecting the patient to establish the primary diagnosis
  • Establish the appropriate level of detail of clinical data to meet standards
  • Record, enter, edit and maintain a client information system of coded data (disease index)
  • Identify the correct clinical data within appropriate timeframes
       
Element: Assign codes to clinical data
  • Assign complete and accurate ICD-10-AM disease and procedures codes abstracted from simple medical records
  • Apply Australian National Coding Standards where appropriate, to ensure the correct assignment of codes
  • Establish and record the correct sequence and order of codes related to a single episode in accordance with standards
  • Record data clearly, accurately and completely
  • Maintain confidentiality at all times
  • Enter the coded data accurately into the client appropriate system
  • Complete the process of assigning the correct codes from clinical data within appropriate timeframes
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this competency unit:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

Consistency of performance should be demonstrated over the required range of situations relevant to the workplace

Access and equity considerations:

All workers in the health industry should be aware of access and equity issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities

Context of and specific resources for assessment:

Relevant guidelines, standards and procedures

Resources essential for assessment include:

ICD-10-AM, ACHI and ACS and relevant local coding requirements

simple medical records

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes knowledge of:

Australian and relevant State/Territory clinical coding standards and protocols

Appropriate legislation

Classifications and nomenclature used to achieve accurate clinical coding

Clinical data indexing, storage and mapping from clinical terms of classifications

Comprehensive knowledge of medical terminology and body systems

Coding factors influencing health status

Coding requirements of:

congenital malformations and deformations

endocrine, nutrition and metabolic diseases

injuries and external causes of injuries

neoplasms

poisoning and external causes of poisoning

symptoms, signs and abnormal clinical findings

Coding diseases of the:

circulatory system

digestive system

ear and mastoid process

eye and adnexa

genitourinary system

musculoskeletal system

nervous system

respiratory system

skin and subcutaneous tissue

Coding conditions:

in pregnancy, childbirth and the puerperium

originating in the perinatal period

Current codes of practice and guidelines in relation to clinical coding

Definition of a clinical coder and clinical coding, and the purpose of coded data

Professional ethics in clinical coding

Sequencing of codes and primary diagnosis

The way rules and conventions are applied to clinical data to achieve correct clinical codes

Timescales within which clinical coding must take place

Essential skills:

It is critical that the candidate demonstrate the ability to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes the ability to:

Analyse simple medical records to produce coded clinical data

Apply Australian Coding Standards at an introductory coding level to simple medical records

Assign complete and accurate codes for diseases, conditions, injuries and procedures

Identify principal diagnosis and principal procedures

Use ICD-10-AM coding manuals

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Simple medical records may include

A medical record generated by an episode of care involving one of the following:

Day stay

Day surgery

Planned surgery

Simple medical problems in episodes of care not exceeding a length of stay (LOS) of three days

Diagnosis may include:

Diagnosis of:

congenital malformations and deformations

endocrine, nutrition and metabolic diseases

injuries and external causes of injuries

neoplasms

poisoning and external causes of poisoning

symptoms, signs and abnormal clinical findings

Diagnosis of diseases of the:

circulatory system

digestive system

ear and mastoid process

eye and adnexa

genitourinary system

musculoskeletal system

nervous system

respiratory system

skin and subcutaneous tissue

Diagnosis:

in pregnancy, childbirth and the puerperium

originating in the perinatal period

Clinical coding requirements may include:

Coding requirements of:

congenital malformations and deformations

endocrine, nutrition and metabolic diseases

injuries and external causes of injuries

neoplasms

poisoning and external causes of poisoning

symptoms, signs and abnormal clinical findings

Coding diseases of the:

circulatory system

digestive system

ear and mastoid process

eye and adnexa

genitourinary system

musculoskeletal system

nervous system

respiratory system

skin and subcutaneous tissue

Coding conditions:

in pregnancy, childbirth and the puerperium

originating in the perinatal period

Client information systems may include

Computerised systems

Manual systems

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify the principal diagnosis and principal procedure when coding from a simple medical record 
Identify additional diagnosis and procedures when coding from a simple medical record 
Refer any issues concerning clarity and accuracy of the clinical data to the appropriate person 
Evaluate the relevance of other health conditions and factors affecting the patient to establish the primary diagnosis 
Establish the appropriate level of detail of clinical data to meet standards 
Record, enter, edit and maintain a client information system of coded data (disease index) 
Identify the correct clinical data within appropriate timeframes 
Assign complete and accurate ICD-10-AM disease and procedures codes abstracted from simple medical records 
Apply Australian National Coding Standards where appropriate, to ensure the correct assignment of codes 
Establish and record the correct sequence and order of codes related to a single episode in accordance with standards 
Record data clearly, accurately and completely 
Maintain confidentiality at all times 
Enter the coded data accurately into the client appropriate system 
Complete the process of assigning the correct codes from clinical data within appropriate timeframes 

Forms

Assessment Cover Sheet

HLTCC301B - Produce coded clinical data
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

HLTCC301B - Produce coded clinical data

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: